Open Records Request

Any person desiring to inspect or copy the public records of the City of Madisonville shall make a request or complete a written application for such records at the office of the City Clerk during regular office hours, except during legal holidays. The application shall be hand delivered, mailed, or sent via facsimile to the City Clerk office.

RULES GOVERNING INSPECTION OF PUBLIC RECORDS OF THE CITY OF MADISONVILLE

Pursuant to KRS 61.870 to 61.884, the public is notified that, as provided herein, the public records of the City of Madisonville are open for inspection by any person on written application to the Madisonville City Clerk, whose address is 67 North Main Street, Madisonville, KY 42431, from 8 am to 4 pm, Monday through Friday, each week, except holidays. Application forms for the inspection of public records of this agency will be furnished, on request, to any person by an employee in this office. Assistance in completing the application form will be provided by an employee on request.

Applicants for the inspection of public records shall be advised of the availability of the records requested for inspection, and shall be notified in writing not later than three (3) working days after receipt of an application for inspection of any reason the records requested are not available for public inspection.

Copies of written material in the public records of this agency shall be furnished to any person requesting them for a non-commercial purpose, on payment of a fee of ten (10) cents per page; copies of nonwritten records (photographs, maps, material stored in computer files or libraries, etc.) shall be furnished on request, on payment of a charge equal to the actual cost of producing copies of such records by the most economic process not likely to damage or alter the record.

Applicants requesting copies of public records for a commercial purpose (KRS 61.874) shall provide a certified statement to the City of Madisonville stating the commercial purpose for which the records shall be used, and shall be required to enter into a contract with the City. The contract shall state the fee required by the City to produce copies of the commercial purpose record.

Download Application Form

If you have questions about the inspection of public records of this agency, please contact the city clerk.

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